The Ultimate Guide to Planning a Multi-Day Wedding Weekend
And why you need a professional photographer
When it comes to modern weddings, couples are moving beyond the single-day celebration and embracing the idea of multi-day wedding weekends. This trend has become especially popular for destination weddings, offering guests an immersive experience rather than a quick gathering. As a luxury wedding photographer specializing in photographing the magic of intentional, multi-day celebrations, I can confidently say that these extended events create memories worth savoring — forever.
So, what makes a multi-day wedding weekend so special, and how can you plan one that’s seamless and unforgettable? In this guide, I’ll break down the benefits, share insider tips, and show you what wedding weekends in Scottsdale, Arizona, and Portland, Oregon, could look like. Plus, we’ll dive into why having a professional photographer (like me!) is crucial for documenting every intentional, beautiful moment.
Why Host a Multi-Day Wedding Weekend?
Hosting a wedding over multiple days comes with incredible benefits for both you and your guests - especially if they are traveling from out of state. You’ll ultimately spend more quality time with all of your guests making fond memories throughout the weekend.
-
A single wedding day can feel like a whirlwind. With a multi-day weekend, you’ll have more opportunities to connect with your guests, whether it’s during a welcome dinner, a casual brunch, or a relaxed group activity. This extended time can foster a meaningful experience for both you and your guest.
-
If you’re asking guests to travel for your big day, hosting a full weekend makes the trip worthwhile. Instead of a rushed event, they get to explore the destination, enjoy curated activities, and truly celebrate with you.
-
A wedding weekend lets you blend different themes or vibes across events. Think a chic cocktail party for the welcome evening, a glamorous ceremony and reception, and a laid-back farewell brunch. Each event can have its own personality while still tying into your overall vision.
-
From candid moments at the welcome party to emotional exchanges during the farewell brunch, a multi-day wedding offers countless photo opportunities. I will be able to capture these diverse moments and weave them into a cohesive gallery of your celebration weekend!
Retro Chic Wedding at Hotel Valley Ho *ON THE BLOG*
Retro Chic Wedding at Hotel Valley Ho *ON THE BLOG*
How to Plan a Multi-Day Wedding Weekend
Planning a wedding weekend involves careful coordination, but the rewards are worth it. Here’s how to approach the process:
-
Your destination sets the tone for the entire weekend. Consider what’s important to you as a couple:
Do you want desert chic vibes with stunning sunsets? Scottsdale, Arizona, might be perfect.
Are you dreaming of lush greenery and mountain views? Portland, Oregon, offers breathtaking landscapes.
We’ll explore these two destinations in detail below to give you an idea of how your wedding weekend could unfold.
-
A well-planned itinerary ensures guests feel welcomed and entertained without being overwhelmed. Balance scheduled activities with free time so they can relax and explore.
-
From a professional planner to a seasoned photographer (Hi, it’s me) your vendor team will be your greatest asset. For multi-day weddings, it’s essential to work with professionals who understand the complexities of extended celebrations and are familiar with the destination you’ll be visiting!
-
Incorporate meaningful details that reflect your story as a couple. This could include local elements (like a desert-inspired welcome gift in Scottsdale) or nods to your favorite traditions.
Example Itineraries for Scottsdale AZ and Portland OR
Scottsdale, Arizona: A Dreamy Wedding Weekend in the Desert
Day 1: Welcome Dinner
Location: The skyline rooftop of Hotel Valley Ho - VIRTUAL 3D TOUR
Vibe: Desert chic with twinkling string lights and sweeping mountain views.
Activities: Guests are welcomed with a signature cocktail and light hors d’oeuvres before enjoying a sit-down dinner with Southwest-inspired cuisine. A live acoustic musician adds to the warm atmosphere.
Photography Tip: The golden hour light in Scottsdale is magical, especially on the rooftop, this is where I’ll capture candid moments as guests mingle, as well as group shots against the stunning desert backdrop.
Day 2: The Wedding
Location: Hotel Valley Ho - Palm Court Lawn - VIRTUAL 3D TOUR
Vibe: Luxurious and romantic, with soft florals, elegant tablescapes, and the glow of the Arizona sunset.
Activities: Guests witness your vows surrounded by the beauty of the desert, followed by a cocktail hour on the rooftop and a lively reception with dinner, dancing, and toasts.
Photography Tip: As your photographer, I’ll be sure to prioritize the sunset ceremony and golden hour portraits, as well as candid dance floor shots to capture the energy of the evening.
Day 3: Farewell Brunch
Location: Sand event venue - Hotel Valley Ho - VIRTUAL 3D TOUR
Vibe: Relaxed and refreshing, with a focus on fresh, local ingredients.
Activities: Guests enjoy a delicious brunch buffet while sharing stories from the weekend. You can provide parting gifts, like small succulents or cactus-shaped cookies.
Photography Tip: A farewell brunch is the perfect opportunity for group photos and heartfelt candids as the weekend concludes.
Father of the bride smiling for a photo at the rehearsal dinner with the bridal crew - Hotel Valley Ho
Portland, Oregon: A Lush, Pacific Northwest Wedding Weekend
Day 1: Welcome Gathering
Location: A private vineyard in the Willamette Valley.
Vibe: Modern elegance with views of rolling hills and rows of grapevines.
Activities: Guests enjoy a wine tasting and charcuterie boards while mingling in a relaxed atmosphere.
Photography Tip: Capture the golden light over the vineyard and candid moments of guests laughing and enjoying the local wines.
Day 2: The Wedding
Location: Zenith Vineyard - Willamette Valley
Vibe: Timeless and sophisticated, with lush greenery and elegant decor.
Activities: The ceremony takes place outdoors with the Willamette River as a backdrop, followed by an indoor reception featuring farm-to-table cuisine and a live band.
Day 3: Farewell Brunch
Location: A boutique hotel in downtown Portland
Vibe: Urban chic with a relaxed, minimalist aesthetic.
Activities: Guests enjoy coffee, pastries, and fresh juices while reflecting on the weekend. A slideshow of wedding photos provides a heartfelt recap.
Photography Tip: Capture detail shots of the brunch spread and candid farewells between guests.
Tips and Tricks for a Seamless Wedding Weekend
1. Communicate Clearly with Guests
Provide a detailed itinerary ahead of time so guests know what to expect. Include local travel tips, dress codes for each event, and suggestions for exploring the area.
2. Offer Thoughtful Welcome Gifts
Welcome bags are a great way to make guests feel appreciated. For Scottsdale, include items like sunscreen, a custom map, and cactus-themed goodies. For Portland, opt for local wine, handmade chocolates, and mini succulents.
3. Plan Activities that Reflect the Destination
In Scottsdale, consider a group hike at Camelback Mountain or a spa day. In Portland, think brewery tours or a visit to Multnomah Falls.
4. Trust Your Photographer to Capture It All
From candid welcome moments to the final goodbye hugs, your photographer should be there to document the full range of emotions and details. This ensures you’ll have a comprehensive album to relive the weekend.
Why You Need a Professional Photographer for a Multi-Day Wedding
Continuity in Style and Vision
Having the same photographer for all your events ensures a cohesive aesthetic and storytelling style.
Expertise in Capturing Diverse Moments
A professional photographer knows how to adapt to different settings and lighting conditions—whether it’s a golden hour welcome dinner or a dimly lit dance floor.
Timeless Memories Beyond the Wedding Day
Every event in your wedding weekend contributes to the story of your celebration. A skilled photographer will capture the candid joy, emotional exchanges, and personal details that make your weekend unique.
Elevated Experience for Guests
Guests feel valued when a photographer is present to document their experience. From group portraits to candid moments, these photos become treasured memories for everyone involved.
A multi-day wedding weekend is an investment in unforgettable experiences and meaningful connections. By thoughtfully planning each element and partnering with the right vendors, you can create a celebration that reflects your love story and leaves a lasting impression on your guests.
As a professional wedding photographer, I specialize in capturing the essence of multi-day celebrations, ensuring every moment—big or small—is beautifully documented. If you’re planning a wedding weekend in Scottsdale, Portland, or beyond, I’d be honored to help tell your story through timeless, intentional imagery.
